GOVERNMENT COLLEGE UNIVERSITY FAISALABAD

    TENDER DOCUMENT No. 278/2015

SUPPLY / INSTALLATION  AND ESTABLISHMENT OF  VIDEO LAB. FOR DEPARTMENT OF MASS COMMUNICATION, GCUF.

Purchase Price: Rs. 1,000/-

Sealed Tenders are invited from the well reputed firms / suppliers, who are registered with Sales Tax and Income Tax Departments for Supply / Installation and Establishment of Video Lab. for Department of Mass Communication, GCUF. 

GENERAL TERMS & CONDITIONS

1.	Tender Opening Date & Procedure: 

The procurement shall be completed in accordance with Punjab 

Procurement Rules 2014, on Two Stage - Two Envelope Bidding Procedure. 

Bids in complete conformity with Tender Documents will be dropped in Tender Box placed at Procurement Department of the GCUF, not later than 11:00 Hrs on 07.01.2016 which shall be opened on same day at 11:30 Hours.

	Note:  Tender Number must be mentioned on envelope.
	
2.	Tender Fee, Bid Security and Performance Security: 

The Bid must be accompanied by Tender Fee of Rs:1000/- in shape of 

Call Deposit Receipt (CDR) in original and Bid Security of 2% of Tender amount (refundable) in shape of Call Deposit Receipt (CDR) in original. 

CDRs must be in favor of Treasurer, Government College University, Faisalabad. The rates / bids should be inclusive of all applicable Govt. Taxes. 

3.	Validity of Offers. 

i.	Offers shall be valid for 90 days from the date of submission of bids. 
ii.	 Withdrawal / modification of the original offer within the validity period shall entitle the University to forfeit Bid Security. 
iii.	The quantities are adjustable as per actual demands.
iv.	The Competent Authority reserves the right to increase or decrease quantities. 
v.	Sales Tax Number and NTN Number must be mentioned on the letter head and bidding documents.
vi.	Rates of imported and locally made to be shown separately.

4.	        Failures and Terminations: 

No offer of a supplier / firm will be considered if:- 

a)	Bid received without Bid Security / Call Deposit or less CDR than the required. 

b)	Bids received not in accordance with specifications of Tender Documents. 
c)	Bid received later than the date and time fixed for tender. 

d)	Tender is incomplete in any respect or is unsigned. 
e)	Offer is ambiguous and the offer is conditional. 

f)	Offer from a firm which is black listed at any level. 
g)	Any erasing / cutting / overwriting etc. 

h)	The supplier fails to deliver the consignment within specified delivery period strictly in accordance with the terms and conditions as laid down in the Purchase Order. 

i)	Situation warranted, then University is authorized to forfeit the bid Security and the firm may also be black listed. 

5.	Other special conditions 

I.	Bidder must have relevant experience. 
II.	The decision of the Vice Chancellor of Government College University, Faisalabad, would be final & binding on both the parties and not challengeable in any court of law. 
III.	The performance security applicable under the rules shall be deducted from the final bill of the successful bidder as per PPRA Rules 2014. 
IV.	Supply / Installation and Establishment of Video Lab  for Department of Mass Communication at  Government College University, Faisalabad, to be established at University Campus. 
V.	All Government Taxes will be deducted according to applicable rules. 
VI.	The University may reject all bids/proposals at any time prior to the acceptance of a bid or proposal as per PPRA Punjab rule 35, however upon bidder request the ground of rejection will be communicated to the concerned but no justification will be given as per PPRA rule 35 (2).

Muhammad Mazhar Waseem

Incharge Officer, Procurement & Inventory Control
Allama Iqbal Road Faisalabad, Phone: 041-9201468 & 9201030
           ISSUED TO:
M/S----------------------------------------------------------------------------------------------------------------- 
-----------------------------------------------------------------------------------------------------------------------

Appendix “A”

TENDER NOTICE No. 278 / 2015
SUPPLY / INSTALLATION  AND ESTABLISHMENT OF  VIDEO LAB. FOR DEPARTMENT OF MASS COMMUNICATION, GCUF.

Sr.No.	Items	Specifican or Equivalent	QTY	Unit Price Including Taxes	Total Cost	
1.		Camcorder (Shoulder Mount)	Should Mounted Digital Camcorder with Built-in Colour LCD Monitor
Specifications:
1920 x 1080 pixels 
3MOS 1/4.1”
Lens: Optical image stabilizer, motorized/manual mode switching,
12× zoom, 35 mm (Video/Still Image)
Filter Diameter: 43 mm
Shutter Speed - 1/60 sec. to 1/2000 sec
Slowest Shutter Speed: 1/30 sec
Minimum Luminance: 0.1 lux
Component Output BNC × 3
XLR Input : XLR x 3 with 48V Microphone Supply
Wireless Remote Controller
Built-in High Capacity rechargeable Battery 	03			
2.		Memory Card (Low Speed)	SDHC Low Speed SD Memory Card
Capacity : 64GB
Class 10 / UHS-1
Speed Class 3
Max Read Speed : 60MB/s
Max Write Speed : 40MB/s
Water / Shock / X-Ray proof
Built-in Write Protect Switch	03			
3.		Memory Card (High Speed)	SDHC Extreme High Speed Memory Card
Capacity : 64GB 
Class 10 - UHS-1
Max. Read Speed: 80MB/s
Max. Write Speed: 50MB/s
Water/Shock/X-Ray Proof	03			
4.		Tripod 	Video Tripod with Fluid Head

Max Weight Capacity : 8kg
Max Height : 64”
Built-In Pan/Tilt Video Head
Independent Pan and Tilt Locks
Quick-Release Camera Plate Included
Integrated Center-Column & Mid-Spreader
Two Leg Stages, Three Sections
Flip-Lock Leg Locks
Carry Case with Shoulder Strap Included	03			
5.		Wireless Microphone (with XLR dongle) 	Wireless Microphone with UHF Receiver / Transmitter
Operational Range : 150 Feet (Minimum)
Microphone Element : Dynamic
Frequency Response : 150 – 15000 Hz
Output : ¼” Audio Output Jack and XLR Balanced Output Jack
Microphone Receiver Sensitivity : -105 dB
Receiver SNR : -105 dB
Audio Output Level : 0 – 300 mV
Microphone Transmitter Output : 10 dBm
Transmitter Modulation : FM
Transmitter Frequency Deviation: ±40 kHz  
With AC/DC Power Adopter	05			
6.		Collar Microphone Cord	Dolby Digital / Stereo 
Omni Directional
40 Hz – 20 kHz
3 Pins XLR Connector
XLR Cable : 20 Feet (minimum)	05			
7.		Lights Tungsten	Halogen Lamps
4 Lights of 1 KW each
2 Lights of 500 Watts
Finest Reflector
Metal Body	04			
8.		Editing Suite	2.7 GHz Quad-Core Intel Core i5 Processor
8GB 1600 MHz DDR3 Memory
1TB (5400 RPM) Hard Disk
Intel Iris Pro Graphics
Headphone Jack
SDXC Card Slot
2 x USB Ports (Minimum)
10/100/1000 Ethernet Jack
W/Full Size Keyboard
Mouse with Track Pad
Built-in WiFi
4.0 Bluetooth
Operating System : Mac OS X	03			
9.		Air – Conditioner	Heavy Duty Room Air Conditioner with Moisture Removal
Cooling Capacity : 24000 btu/h
3D Auto Air Distribution
Washable Filters
Refrigerant : R410A
Refrigerant Pipe : Copper
18AWG Out Door Mounting Bracket	02			
10.		UPS	Line Interactive UPS
Output Power Capacity :  3000VA
Wave Form : Pure Sine Wave
Output Connection : IEC 320 C13
Output Voltage : 230V
Input Voltage : 176 ~ 280V
With Dry Battery Bank for 2 Hour Backup	01			
11.		Furniture 	5 x Computer Table with Proper Keyboard / Mouse Placement Area
20 x Office Cushioned Chairs	01 Batch			
	Total Cost:		

Note:  Equipment’s Price should also be quoted on Firm’s letter head pad.
	Details of Call Deposit Receipt (CDR)	Signature______________________________		
	No______________ Amount___________	Name of Bidder_________________________		
	Bank______ Branch_____ City__________	CNIC No ______________________________		

Name of the Firm & Address _____________________________Ph No_____________________
	
N.T.No. _____________________________Sales Tax No._________________________________

Issued By:

Muhammad Mazhar Waseem

Incharge Officer, Procurement & Inventory Control
Allama Iqbal Road Faisalabad, Phone: 041-9201468 & 9201030