GOVERNMENT COLLEGE UNIVERSITY FAISALABAD

    TENDER DOCUMENT No. 314/2016

SUPPLY OF PHOTOCOPIER MACHINE FOR DEPARTMENT OF APPLIED CHEMISTRY, GCUF.

Purchase Price: Rs. 500/-

Sealed Tenders are invited from the well reputed firms / suppliers, who are registered with Tax Department for Supply of Photocopier Machine for Department of Applied Chemistry, GCUF. 

GENERAL TERMS & CONDITIONS

1.	Tender Opening Date & Procedure: 

The procurement shall be completed in accordance with Punjab 

Procurement Rules 2014, on Single Stage - Two Envelopes Bidding Procedure. 

Bids in complete conformity with Tender Documents will be dropped in Tender Box placed at Procurement Department of the GCUF, not later than 10:00 Hrs on 20.04.2016 which shall be opened on same day at 10:30 Hours.

	Note:  Tender Number must be mentioned on envelope.
	
2.	Tender Fee, Bid Security and Performance Security: 

The Bid must be accompanied by Tender Fee of Rs:500/- in shape of 

Call Deposit Receipt (CDR) in original and Bid Security of 2% of Estimated Price of Rs.354,510/- (refundable) in shape of Call Deposit Receipt (CDR) in original. 

CDRs must be in favor of Treasurer, Government College University, Faisalabad. The rates / bids should be inclusive of all applicable Govt. Taxes. 

3.	Validity of Offers. 

i.	Offers shall be valid for 120 days from the date of submission of bids. 
ii.	 Withdrawal / modification of the original offer within the validity period shall entitle the University to forfeit Bid Security. 
iii.	Sales Tax Number and NTN Number must be mentioned on the letter head and bidding documents.

4.	        Failures and Terminations: 

No offer of a supplier / firm will be considered if:- 

a)	Bid received without Bid Security / Call Deposit or less CDR than the required. 

b)	Bids received not in accordance with specifications of Tender Documents. 
c)	Bid received later than the date and time fixed for tender. 

d)	Tender is incomplete in any respect or is unsigned. 
e)	Offer is ambiguous and the offer is conditional. 

f)	Offer from a firm which is black listed at any level. 
g)	Any erasing / cutting / overwriting etc. 

h)	The supplier fails to deliver the consignment within specified delivery period strictly in accordance with the terms and conditions as laid down in the Purchase Order. 

i)	Situation warranted, then University is authorized to forfeit the bid Security and the firm may also be black listed. 

5.	Other special conditions 

I.	The decision of the Vice Chancellor of Government College University, Faisalabad, would be final & binding on both the parties and not challengeable in any court of law. 
II.	10% performance security shall be deducted from the final bill of the successful bidder as per PPRA Rules 2014. 
III.	All Government Taxes will be deducted according to applicable rules. 
IV.	The University may reject all bids/proposals at any time prior to the acceptance of a bid or proposal as per PPRA Punjab rule 35, however upon bidder request the ground of rejection will be communicated to the concerned but no justification will be given as per PPRA rule 35 (2).

Muhammad Mazhar Waseem

Incharge Officer, Procurement & Inventory Control
Allama Iqbal Road Faisalabad, Phone: 041-9201468 & 9201030
           ISSUED TO:
M/S-----------------------------------------------------------------------------------------------------------------
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Appendix “A”

TENDER NOTICE No. 314 / 2016

SUPPLY OF PHOTOCOPIER MACHINE FOR DEPARTMENT OF APPLIED CHEMISTRY, GCUF.

	Sr.#	Name of Item	Specification OR Equivalent	QTY 	Unit Price Including Taxes	Total Cost 	
1	Photocopier Machine	Canon iR-2525 OR Equivalent
Specifications
Device image RUNNER 2525
Type Desktop (Reader Combined + Inner Output)
Imaging System Laser Dry Electrostatic Transfer System
Memory Standard: 256MB
Maximum: 512MB
Network Interface Ethernet (100Base-TX / 10Base-T), USB 2.0
Warm Up Time 30 seconds maximum after powering ON
1 second maximum from the Sleep mode
First Copy Output Time 5.4 seconds or less
Multiple Copies 1 to 999 sheets
Magnification 25% to 400% (1% increment)
Maximum Original Size Max. A3 / 11" x 17"
Duplex Standard
Copy / Print Speed 25ppm
Resolution Reading: 600 x 600dpi
Writing: 1200 x 1200dpi
Paper Sources (80gsm) Paper Cassette: Standard: 250 + 550 sheets paper capacity
Maximum: 250 + 3 x 550 sheets paper capacity
Stack Bypass: Standard: 100 sheets paper capacity
Acceptable Paper Weights Paper Cassette: 64 to 90gsm
Stack Bypass: 64 to 128gsm
Main Unit Dimensions
(W x D x H)
565 x 680 x 806mm (with the platen cover)
565 x 693 x 896mm (with the feeder)
Weight Approx. 67.7kg
Power Source 220 - 240V AC, 50 / 60Hz
Maximum Power Consumption Approx. 1.542KW
Toner Yield (6% Coverage) Approx. 14,600 sheets (A4)
Drum Yield Approx. 132,000 sheets (A4)
Print Specification
PDL Standard: UFR II LT
Optional: PCL 5e/6, PS3
Network OS Windows 2000 / XP / Server2003 / Vista / Server2008 / Win7,
Mac OSX (10.4.9 or later)
Network ScanGear Specification
Supported OS Windows 2000 / XP / Server2003 / Vista / Server2008	01 No.			

	Note:  Equipment’s Price should also be quoted on Firm’s letter head pad.

	Details of Call Deposit Receipt (CDR)	Signature______________________________		
	No______________ Amount___________	Name of Bidder_________________________		
	Bank______ Branch_____ City__________	CNIC No ______________________________		

Name of the Firm & Address _____________________________Ph No_____________________
	
N.T.No. _____________________________Sales Tax No._________________________________

Issued By:

Muhammad Mazhar Waseem

Incharge Officer, Procurement & Inventory Control
Allama Iqbal Road Faisalabad, Phone: 041-9201468 & 9201030